1. Home
  2. FEATURES
  3. Payroll outsourcing

Payroll OUTSOURCING

Payroll Outsourcing Built for
Malaysian SMEs

Save Time. Reduce Errors. Stay Compliant

From payroll processing and salary disbursement to EPF, SOCSO, EIS, PCB, and other statutory compliance, HR2eazy provides end-to-end payroll outsourcing services for all types of businesses in Malaysia. Reduce manual work, improve accuracy, and stay compliant with confidence.

Get Free Demo Get Started

Payroll Outsourcing in Malaysia: The Short Answer


Payroll outsourcing in Malaysia means a specialist provider runs your payroll for you. That covers calculating salaries, deductions and statutory contributions (EPF, SOCSO, EIS, PCB), preparing payslips and salary payment files, and handling year-end Form EA and Form E. HR2eazy offers both options for businesses of all sizes across Malaysia: payroll outsourcing, where our team runs payroll for you, and payroll software, where your own team runs it on the HR2eazy platform.

What to Look for in a Payroll Outsourcing Provider

Choosing the right payroll outsourcing partner can improve accuracy, ensure compliance, and reduce administrative workload. Before making a decision, consider these key factors:

  • Local Compliance Expertise – Choose a provider with strong knowledge of Malaysian payroll regulations, including EPF, SOCSO, EIS, PCB, LHDN, and other statutory requirements.
  • Data Security – Protect sensitive payroll data with secure systems, encryption, and strict access controls.
  • End-to-End Payroll Services – Ensure your provider manages the entire payroll process, from calculations and payslips to statutory submissions and salary disbursement.

  • System Integration – Look for seamless integration with attendance, leave, claims, and HR systems to reduce manual work.

  • Responsive Customer Support – A dedicated Payroll team that responds quickly and essential.
  • Transparent Pricing – No hidden fees. Clear cost per employee or monthly rate.

At HR2eazy, we check all these boxes — and more.

What Does HR2eazy’s Payroll Outsourcing Include?


Our comprehensive payroll outsourcing service covers every stage of the payroll process, helping your business stay accurate, compliant, and efficient.

  • Monthly Payroll Processing – Accurate salary disbursement, bonus, overtime, allowance, and deduction calculations.

  • Digital Payslip Generator – Secure payslips delivered via PDF, email, or our HR2eazy's employee self-service portal.

  • Statutory Compliance – Automated calculation and submission of EPF, SOCSO, EIS, PCB, and other statutory requirements.
  • Year-End Tax Reporting – Preparation of Form EA, Form E, and other required payroll reports.
  • Bank GIRO Processing – Generate bank-ready GIRO files for seamless salary disbursement.
  • HR System Integration – Connect payroll with attendance, leave, overtime, and claims for a streamlined workflow.
  • Secure Payroll Data Management – Protect sensitive employee information with secure and confidential payroll processing.
  • Payroll Reports & Audit Support – Access detailed payroll reports and receive support for audits and compliance reviews.

How Payroll Outsourcing Works

A simple process that keeps you in control while our team does the work.

1
Onboarding

Our team guides you through a hands-on setup, from moving your employee data across to configuring your payroll workflows.

What you get: Your data moved across and workflows configured
2
Payroll Processing

Salaries, overtime, allowances, bonuses and deductions are calculated accurately each month, with nothing for your team to calculate by hand.

What you get: Accurate payroll, every month
3
Review and Approval

You check real-time reports and approve the payroll. We handle the work, you stay in control.

What you get: Real-time reports and the final say
4
Payslips and Salary Disbursement

Payslips are sent as password-protected PDFs by email or through the ESS portal. Salaries are paid on time, with bank-ready GIRO files prepared for salary payment.

What you get: Password-protected payslips and bank-ready GIRO files
5
Statutory Submissions

EPF, SOCSO, EIS and PCB are calculated and submitted, and year-end Form EA and Form E are prepared for you, so you stay compliant without chasing updates.

What you get: Statutory submissions done and year-end forms ready

100% Compliant with Malaysian Regulations


Statutory rules change, and mistakes are costly. Our payroll team keeps up with the updates so you don’t have to.

  • KWSP (EPF): contributions calculated and submitted with every payroll run
  • PERKESO (SOCSO) and EIS: employer and employee contributions calculated and submitted
  • LHDN (PCB): monthly tax deductions calculated and submitted
  • HRD Corp: levy contributions calculated for you
  • Form EA and Form E: year-end employee and employer tax reporting prepared for you

Payroll Outsourcing or Payroll Software: Which Fits You?

HR2eazy offers both, so you can choose the way of working that suits your business.

Payroll Outsourcing

Our team runs payroll

Best for: businesses without a dedicated payroll person or team.

Choose payroll outsourcing if:

  • You don’t have a dedicated payroll person or team
  • You want payroll handled end to end without learning a new system
  • You want experts to handle EPF, SOCSO, EIS and PCB calculations and submissions
  • You’d rather spend your time running the business
Talk to Us

HR2eazy Payroll Software

Your team runs payroll

Best for: businesses with an HR or finance team that wants to run payroll itself.

Choose HR2eazy payroll software if:

  • You have an HR or finance team that wants to run payroll itself
  • You want hands-on control over every payroll run and payslip
  • You want payroll connected to attendance, leave and claims in a system you manage
Explore Payroll Software

Both options are available for businesses of all sizes across Malaysia.

Not sure which fits? Talk to us and we’ll help you decide.

HR2eazy Eazydesk: Stay on Top of Your Payroll, Without Chasing Anyone


Even when our team runs your payroll, you stay in the loop. Business owners, managers and finance teams can get instant answers through HR2eazy Eazydesk, our AI assistant on Windows.

  • Try questions like “Has this month’s payroll been processed?”, “What’s the total EPF contribution this month?” or “How many employees have pending payslip issues?”
  • HR2eazy Eazydesk pulls real-time data straight from your Payroll module, so you always have an accurate, up-to-date answer without waiting on a report.
HR2eazy Eazydesk AI assistant

Need More Than Payroll Outsourcing?


More Than Payroll—A Complete HR Solution. HR2eazy's SME Package combines Payroll, Leave, Attendance, Claims, Overtime, Roster, and User Management into one easy-to-use HR and payroll solution. Designed for Malaysian SMEs, it helps simplify daily HR operations while ensuring payroll accuracy and statutory compliance.

Explore Our SME Package

Why Choose HR2eazy for Payroll Outsourcing?

With over a decade of experience and 1,000+ satisfied clients across Malaysia, HR2eazy is trusted by businesses of all sizes to handle payroll with precision, care, and compliance.

Local Expertise

With 10+ years of hands-on payroll experience, our team deeply understands Malaysian labor laws, statutory updates, and industry-specific payroll challenges. We don’t just process — we advise.

Secure & Confidential

Your data is encrypted, safely stored in the cloud, and only accessible by authorized personnel. We follow ISO-compliant data security practices.

Fully Integrated HRMS

Our payroll services are part of our award-winning HR2eazy platform, seamlessly connecting with more than 20+ modules like Leave, Attendance, Claims, and Timesheets offering a full end-to-end HR experience.

Custom Workflows

We serve multiple industries, from manufacturing to retail to healthcare. Whether you need multi-location processing, shift-based calculations, or union-specific rules, we tailor the payroll system to your needs.

Detailed Reporting

Get access to real-time reports, statutory summaries, audit trails, and monthly breakdowns—anytime you need them.

Multilingual Support

Enjoy direct access to a responsive payroll support team that understands your business and speaks your language. We offer support in English, Bahasa Malaysia, Tamil, and Chinese.

Flexible Banks & Payment Channels Options

HR2eazy is one of the few HRMS platforms in Malaysia that allows direct salary transfers to both bank accounts and e-wallets. We integrate with all major banks and digital payment systems, making salary disbursement, statutory contributions, and cross-border payroll fast, reliable, and hassle-free.

  • Supported by Major Banks and e-Wallets
  • Maybank2U, Maybank2u Biz, Maybank2E
  • CIMB, RHB, Public Bank, OCBC, AmBank, HLBB
  • AffinBank, Alliance Bank, Alliance Bank Biz, Bank Islam
  • UOB Bank, Bank Muamalat, AMBank Biz, HSBC

  • TNG e-Wallet, Merchantrade

Foreign Worker Salary Disbursement

Thanks to collaboration with Merchantrade and TNG e-Wallet, HR2eazy can facilitate payment digitally to foreign workers without bank accounts, ensuring safe and secure payroll processing.

Frequently Asked Questions (FAQ)

Yes! Whether you have 5 or 5000 employees, HR2eazy’s payroll solution is scalable and budget-friendly for businesses of all sizes.
Absolutely. You’ll have access to real-time reports, approvals, and data anytime via our HR2eazy platform. We handle the work — you stay in control.
Yes. Our system is built for flexibility and supports complex payroll setups, including shift-based pay, branch-level rules, and more.
We use end-to-end encryption, cloud backups, and strict access controls. Your data is protected under ISO-aligned data privacy policies.
Payroll outsourcing means hiring a specialist provider to run payroll instead of doing it in-house. The provider calculates salaries and deductions, handles statutory contributions such as EPF, SOCSO, EIS and PCB, prepares payslips and salary payment files, and supports year-end reporting like Form EA and Form E. You stay in control by reviewing and approving each run.
It handles monthly processing of salary, overtime, allowances, bonuses and deductions, then payslips, statutory calculation and submission, year-end tax forms, bank-ready GIRO files, and payroll reports with audit support. At HR2eazy this runs on our own platform, connected to attendance, leave, overtime and claims.
EPF (KWSP), SOCSO (PERKESO), EIS, monthly tax deductions (PCB) to LHDN, HRD Corp contributions, and Form EA and Form E at year end.
We serve a wide range of industries, including manufacturing, logistics, healthcare, education, retail, and professional services.
Not at all. Our team will guide you through every step — from data migration to setting up workflows — for a smooth and quick transition.
Not at all! You don’t need to learn anything new. Our team manages everything using our own HR2eazy platform.
However, if you’d like access, we’ll be happy to guide you through it — it’s simple, user-friendly, and fully supported by our team.
Yes – just click the button below or contact us. No obligations.
Yes. Through our collaboration with Merchantrade and TNG e-Wallet, salaries can be paid digitally to foreign workers without bank accounts.
All major Malaysian banks, including Maybank, CIMB, RHB, Public Bank, OCBC, AmBank, Hong Leong, Bank Islam, UOB and HSBC, plus TNG e-Wallet and Merchantrade.
With outsourcing, our team runs your payroll for you. With payroll software, your own team runs payroll using HR2eazy’s Payroll Management system. We offer both, so you can pick what fits.

BEST PAYROLL OUTSOURCING SERVICE

Find out how HR2eazy handles your payroll process

Get Free Demo Get Started