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Know Why an Attendance Management System is important to your company

What is Attendance Management?

Attendance management us the process of preventing employee time theft by tracking employee working hours, login time, departures, breaks, and time off. Also, Employees who are asked to work any additional hours are entitled to receive overtime or compensatory day off according to the companies rule. So, it becomes essential for HR departments to monitor the total number of hours worked by each employee in the organization. Organizations use several methods, from punching cards and spreadsheets to automated attendance management systems and biometric devices to manage employee attendance. By using the Attendance Management system, HR can easily control and manage employee's work time.

Why is it necessary to have Attendance Management?

Keeping track of the attendance time for employees is a time-consuming task. Every organization needs to keep track of how their employees spend their time, especially when they work with clients and offer services at an hourly rate. With the Attendance Management system, Not only you know how many hours each employee works, but also allocate that time appropriately. The data collected through the attendance Management system helps organizations understand if the business is in the right direction. These insights further back companies to work on boosting the productivity that leads to higher growth. Monitoring attendance is not only crucial for statutory compliance but also for computing salaries/wages.

What are the must-have features of the Attendance Management System?

• Accurately track clock-in and out.
• Flexible employee scheduling
• Absence Management
• Payroll Integration
• Compliance and regulatory norms
• Mobile and cloud support
• Employee Self-service
• Comprehensive Policy configuration
• Elimination of missed punches
• Reports and insights.

Let us look at some advantages of such attendance systems.

Mobile Accessibility

This data is extensively used by HR and respective Managers of employees for monitoring the availability of resources on any given day or week. Data can be reviewed on a real-time basis from anywhere, anytime, and from any system since most modern Software is cloud-based and does not require it to be installed in every employee's system. Remote working and flexible work schedules is another distinct advantage of these Online Time Management Systems. Employees who travel to client locations or work away from the office premise can easily mark their attendance using their mobile devices.

Accuracy and Reliability

On the other hand, the Payroll department uses the system to process monthly salaries or wages and overtime of employees. They can generate employee-wise attendance details and overtime reports to calculate the wages paid for the month accurately.

Flexibility

Employees can regularise their attendance at the end of the month if they have missed marking their presence for a day for specific reasons. Approvals for regularisation or reversal of loss of pay or overtime can be obtained online via a smart workflow routed to the respective Manager. Managers can also be allowed to mark attendance on behalf of their team members in an emergency.

Seamless Integration

Along with the seamless integration to payroll, Attendance Management Systems are linked to Leave Management systems, where employees can apply for leaves with pre/post approvals from their Managers.

Data security and safety

With an efficient Attendance Management Software in place, organizations can safely store their data in the cloud with no manual intervention. The system can be easily integrated with the attendance tracking devices like biometric machines to fetch data and use them while processing the payroll. Additionally, these systems help organizations be safe from unauthorized entry by anyone into the office premises or even employees from entering certain sensitive areas within the office premises.

Statutory compliance

Good attendance management software is statutory compliant and prevents companies from unwarranted surprises. Attendance reports can be generated for any period at any point in time for any audit or inspection by govemment authorities or internal/external auditors.

Cost-effective and Error-Free

Attendance Management software is not necessarily expensive and most of them are available in the "Pay as you grow" pricing model. Automated Attendance Management proves to be a cost-effective option for companies as it spares them from investing a dedicated resource for this crucial task. The data captured through the system is also accurate as compared to the manual process. Analytics on attendance

In conclusion, an Attendance Management system improves the entire attendance for many reasons. It reduces time and effort for tracking hours worked. A simple click on a few buttons sends data to managers and payroll processing systems. organizations can get real-time reports and insights to make better management decisions. Managers can monitor "who is in" and "who is out" at what time to keep an eye on punctuality and regularity. Given these tremendous benefits, do you now want to choose a comprehensive attendance management system that can make processes hassle-free and provide a seamlessly integrated system for your organization? HR2eazy handles all aspects with simplicity, accuracy, efficiency, and Also this Software allows creating customized attendance dashboard. our products are available in the market today. So, what are you waiting for?